By: Sara Vereeke, HR Consultant at HR Solutions Group

Multistate employers face additional complexities and challenges for compliance, competitive practices, and building a cohesive employment experience. We have worked with a variety of multistate employers to help them create a plan to address these items. One particular client is a great example of the support HR Solutions Group can provide. This client was a small remote-first organization with less than 30 employees. Although the organization was small, they had employees in nine different states.

HR Solutions Group supported the organization with:

Multistate Employee Handbook: Developed one employee handbook that complied with state labor laws and has built-in flexibility for changes in state locations.

  • Compensation Guidelines: Created a compensation philosophy that acknowledges the organization’s approach to geographic compensation variability as well as career growth paths in a smaller organization.

  • Benefits Plan Design: Advised on plan design and considerations to ensure national coverage and competitiveness in the marketplace.

  • Virtual Engagement: Created opportunities to promote engagement with remote staff.

  • HR Software / Workflows: Implemented web based HRIS software to ensure that all recordkeeping was paperless and managers had access to important employment records. Designed workflows that informed key partners (CPA firm, benefit administrators, HR support) and ensured that timely data was received in a seamless, efficient way. Ensured compliant new hire paperwork was issued and completed based on each employee’s state of residence.

  • Payroll System / Process: Created a payroll process and engaged a system that can handle the state tax processing and reporting requirements. Also created a process to request new state Tax IDs and implemented them in the payroll system.

  • Workers’ Compensation: Ensured that each state was listed on their General Liability / Workers’ Compensation policy.

If you are leading a multistate organization or considering adding remote employees in other states and municipalities and would like help navigating these challenges, we are here to help. Feel free to reach out to us at hrsupport@thehrsolutionsgroup.com or via phone 616.719.5372.